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The Power of Strategic Life Coaching Templates

Table of Contents

a notebook, agenda, and cup of coffee

If you’re a life coach seeking ways to streamline your sessions and grow your business, coaching templates are a game-changer. In this blog, we’ve got you covered with a variety of ready-made downloadable documents, from printable life coaching session plan templates to free coaching templates to help you save time and keep your coaching practice organized. 

Let’s explore how coaching templates can transform your sessions and lead to better results for your clients.

What are Coaching Templates?

Coaching templates are ready-made documents that life coaches use to simplify their work, improve the client experience, and grow their business. These templates can be anything from client intake forms to goal-setting sheets, progress trackers, and beyond. They help coaches keep things organized and save time while delivering top-notch service.

Benefits of Using Coaching Templates

A coaching template is an essential life coaching tool, and here’s why.

Streamlining Processes

Coaching templates are great for streamlining your workflow and boosting efficiency. With templates for client intake forms, goal-setting, session agendas, and progress tracking, you can spend less time focusing on paperwork and more time coaching. Templates also keep your approach consistent, which can lead to better results for your clients.

Enhancing Client Experience

Coaching templates can boost the client experience by giving your sessions a clear and organized structure. Clients will appreciate the straightforward approach, feeling more supported and guided along their journey.

Scaling Business Operations

Keeping up with more clients can be tough as your coaching practice grows. Life coaching templates can make it easier to scale by offering a consistent way to manage sessions, communicate with clients, and track goals. They help you onboard new clients, delegate tasks to your team, and keep an eye on the bigger picture as your business expands.

5 Essential Coaching Templates

Here’s a list of 5 must-have coaching templates that can level up your sessions, with free download links for each one.

1. Printable Life Coaching Session Plan Template

A printable life coaching session plan template typically includes sections for goals, outlining discussion topics, planning activities or exercises, and noting key takeaways. With a solid coaching template, you can make sure each session has a clear structure and a purpose that drives results.

Sample Printable Life Coaching Session Plan Template

General Information

  • Name and Details: [Client’s name, contact info, address, age, etc.]
  • Frequency of Sessions: [Specify how often coaching sessions will occur]
  • Communication Methods: [How will you communicate with the client? In-person, phone, video, etc.]
  • Additional Information: [Any other relevant details about the client]

Coaching Goals

  • [List the client’s goals here]


  • General Assessment: [Describe how you’ll assess the client’s current situation]
  • Strengths: [Identify the client’s strengths]
  • Weaknesses: [Identify areas where the client needs improvement]

Action Steps

  • Goal 1
    • Timeline: [Specify the timeframe for achieving this goal]
    • Life coaching strategies, tools, and/or worksheets: [Detail specific strategies, tools, or worksheets to be used]
    • Milestones: [Set milestones to track progress]

Accountability and Support Systems

  • Relevant Tools, Software, and Resources: [List any tools, software, or resources that will aid in accountability and support]
  • How Systems Will Be Used: [Specify how these systems will be used to monitor the client’s progress]

Feedback Sessions

  • [Add information about how feedback sessions will be conducted]

Adjustments and Adaptations

  • [List down suggestions for adjustments or adaptations to the coaching plan to address any changes or lapses]

2. Client Progress Tracker Template

A client progress tracker template lets you monitor goals, achievements, challenges, and overall progress over time. This coaching template can also act as a visual guide to your client’s journey.

Sample Client Progress Tracker Template

General Information

  • Name and Details: [Client’s name, contact info, and age]
  • Additional Information: [Any other relevant details about the client]
  • Coaching Goals: [List down the client’s goals]

Session Details

  • Session Number: [Is this the first, second, or a later session?]
  • Date and Time: [When did the session happen?]
  • Duration: [How long did the session last?]

Session Agenda

  • [List down the objectives of the session]

Session Notes

  • [List down your notes and observations from the session]

Action Steps

[This section covers the tasks completed during the session, identifies what still needs to be done, and details the assignments or tasks that will be given to the client to help them achieve their session goal]

Coach’s Assessment

[This section is mainly for the coach’s own assessment and comments. This could include insights on the client’s progress, challenges they faced, and recommendations for the next steps]

Goal Tracking

  • Short-term: [Indicate the percentage of progress your client has made toward their immediate goals]
  • Long-term: [Indicate the percentage of progress your client has made toward their broader long-term goals]

3. Goal-Setting Worksheet

A goal-setting worksheet helps you and your client nail down specific goals, break them into manageable tasks, and create a timeline for getting them done. This template is your go-to for making goal-setting discussions with clients smooth and productive.

SMART Goal-Setting Worksheet [Click here to download]

General Information

  • Name and Details: [Client’s name, contact info, and age]
  • Date: [When did the session happen?]







[Write down the exact goal. Describe who is involved, what needs to happen, where it will take place, and why it’s important]

[Define how you will measure success. List the metrics or criteria that will show progress, like numbers, percentages, or specific milestones]

[Ensure the goal is realistic. Note the skills, resources, or support needed, and confirm the client can meet the goal with what they have]

[Explain how the goal aligns with broader objectives. Describe why this goal matters and how it fits into the client’s overall journey]

[Set a clear deadline or timeframe. Include key dates or milestones to track progress and ensure the goal is met on time]

4. Feedback and Evaluation Form Template

A feedback and evaluation form helps you collect insights on your coaching style, communication skills, and areas where you can improve. This template also lets you see what’s working and what might need tweaking in future sessions.

Feedback and Evaluation Form Template [Click here to download]

General Information

  • Name and Details: [Client’s name, contact info, and age]
  • Session Number:  [Is this the first, second, or a later session?]
  • Date: [When did the session happen?]

Please rate each statement on a scale from 1 to 5, where 1 represents the lowest rating and 5 represents the highest. Use the comments section to provide additional feedback or explanations for your ratings. Your input helps us improve our coaching sessions. Thank you for your time!



Rating (1-5)


Session Feedback

How clear was the session’s purpose and structure?

1 2 3 4 5


How would you rate the coach’s communication style?

1 2 3 4 5


Did the session meet your expectations?

1 2 3 4 5


How engaged did you feel during the session?

1 2 3 4 5


Goals and Progress

How clear was the goal-setting process?

1 2 3 4 5


How would you rate your progress toward your goals?

1 2 3 4 5


Overall Satisfaction

Overall, how satisfied are you with the coaching session?

1 2 3 4 5


Would you recommend this coach to others?

1 2 3 4 5


Additional Feedback

Anything else you’d like to share?


5. Coaching Agreement Template

A clear coaching agreement with your clients is crucial for setting expectations, defining boundaries, and building a successful coaching relationship. A coaching agreement template can cover key details like coaching objectives, confidentiality rules, payment terms, and session logistics.

Coaching Agreement Template [Click here to download]

For this one, we attached the International Coaching Federation (ICF) coaching agreement template – a reliable choice that aligns with industry standards and has been rigorously evaluated for quality and compliance.

a client sitting on a chair across from a coach

3 Tips for Utilizing Free Coaching Templates Effectively

Having a template is a start, but knowing how to use it effectively is what really counts. Here are 3 tips for getting the most out of free coaching templates:

Tip 1: Finding Reliable Sources for Free Coaching Templates

When hunting for free coaching templates, aim for trustworthy sources with sleek designs and user-friendly formats. Start by scouting reputable coaching websites, professional organizations, or even online marketplaces. Check reviews and pick templates that match your coaching style and objectives.

Tip 2: Customizing Free Coaching Templates to Fit Your Needs

Free coaching templates are great, but they might not always match your coaching style or your clients’ needs. That’s why it’s key to tweak them to fit your specific needs.

Assess Your Unique Coaching Style and Client Base

To customize free coaching templates, start by understanding your unique coaching style and your clients’ needs. Think about your coaching niche, how you work with clients, and what goals you help them reach.

Personalize with Branding Elements

Adding your branding to coaching templates is crucial for creating a cohesive and professional image. Include your logo, pick colors that represent your brand, and add any other visuals that align with your brand identity.

Adapt Language and Tone to Match Your Communication Style

Whether you’re more formal or laid-back, make sure the wording matches how you talk to clients. This way, the templates feel like a natural extension of your coaching approach, making the experience more personal for your clients.

Modify Sections and Fields to Align with Specific Goals and Objectives

Customizing free coaching templates means tweaking sections and fields to fit your goals and objectives. Whether you’re removing sections or changing fields to get the right info, or rearranging the layout for smoother flow, make sure the template works for your coaching practice.

Incorporate Additional Features or Sections for Enhanced Functionality

To get more out of free coaching templates, try adding extra features or sections to make them work better for your business. Consider combining two templates from separate sources or adding sections that boost the template’s usability for you and your clients.

Tip 3: Leveraging Free Coaching Templates for Business Growth

Free coaching templates can be a smart tool for marketing, getting clients, and growing your business. A great strategy is to offer free templates as lead magnets to attract new clients. By giving away valuable resources, you can show off your expertise and build credibility with potential clients.

FAQs About Coaching Templates

How Do I Know Which Coaching Template Is Right for My Specific Needs?

Some templates lean into goal-setting, while others focus on accountability or reflection. It’s smart to check out a few templates and pick one that fits your coaching approach and the results you want to achieve with your clients.

Can I Use These Templates for Different Types of Coaching Sessions?

Most coaching templates are flexible enough for all sorts of coaching sessions—one-on-one, group, or online. But it’s always smart to adjust them to meet the specific needs of each client or session. You might need to change the questions, prompts, or exercises depending on what your clients are aiming for or what they’re up against.

Are There Any Legal Considerations I Need to Be Aware of When Using These Templates?

Always check that the templates you use comply with the relevant laws and regulations, especially when it comes to client confidentiality, data protection, and liability. If you’re unsure about the legal side of things, it’s a good idea to talk to a legal expert or a coach training organization.

Protect Your Coaching Practice Today!

Now that you know how to effectively utilize life coaching templates, it’s time to take action and transform your coaching practice. With these essential tools, you can streamline your sessions, deliver a better client experience, and grow your business like never before.

But don’t stop there. To keep your coaching practice secure and thriving, you need solid insurance coverage. Take the next step and complete an online life coach insurance application today.

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